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How to Apply

  1. (Optional) Meet with the Program Coordinator to discuss your project and the application process.
  2. Prepare a design that meets all legal requirements and considers the program’s Design Goals.
  3. Submit a completed application to the Program Coordinator.
Grant Application Process Flowchart

What to Submit

  1. Completed Application Form
  2. Preconstruction Photos – Photos shall show the current site and its context including adjacent structures, roadways, sidewalks, and landscaping.
  3. Site Plan – The plan should indicate all structures and their context including adjacent structures, roadways, sidewalks, and landscaping. A site plan is not required for the Façade Improvement Grant.
  4. Project Description – A complete description of the project.
    • For the Urban Residential Development Grant this must include the proposed uses and number of residential units.
    • For the Façade Improvement Grant this will include how the design achieves the required Design Goals.
    • For the Patio Grant this will include the intended use of the space and intended user groups.
  5. Project Drawings – Drawings should show the proposed design. Construction drawings are acceptable.
  6. Project Quotes – At least two quotes from separate contractors that indicate the Hard Cost of the project. This is not required for the Urban Residential Development Grant
    (NOTE: Reimbursement will be based on the project’s actual Hard Costs)
  7. Proof of Means - Confirmation of project funding. May include a grant confirmation, bank statement or letter from lender or other funding source. Proof of means is only required for the Urban Residential Development Grant.


Projects are required to meet all legal requirements including those in the Land Use Bylaw, the Downtown Enhancement Plan, Building Codes and any other applicable regulations.Applicants are encouraged to meet with Inspection Services and Development Permitting to determine any permitting requirements.

The Urban Residential Development Grant does not have additional requirements, but applicants are encouraged to consider the Design Goals in their design.

Projects being considered for the Façade Improvement Grant must achieve at least five of the Design Goals.

For the Patio Grant, the design must allow for an unobstructed pedestrian space that is at least 2m wide. If there is not enough space to achieve this, it can be provided with decking. The applicant is required to arrange any necessary agreements with Engineering Services and the Transportation Department. 


Applications will be reviewed on a first-come, first-served basis between April 9th and May 7th 2018. 

The Review Process

The Program Coordinator will bring completed applications to the Downtown Incentives Program Review Committee for review. The Committee will review each application and vote to approve, approve with conditions or deny the application. Approval with conditions will be given in cases where the proposed project only requires minor changes to meet the program requirements. The Program Coordinator will notify applicants of the Committee’s decision.

All decisions of the committee will be made according to Procedure 316.


  1. The funding available for an applicant’s project will be determined based on the quotes provided. The reimbursement amount will be based on actual Hard Costs.
  2. The Program Coordinator will prepare a Reimbursement Agreement indicating the terms of the grant. The agreement will be signed by the applicant and the City of Grande Prairie. Only work commenced after the agreement has been signed is eligible for funding.
  3. The applicant is required to obtain all necessary building permits, development permits and any others that apply to the project.
  4. Once construction is complete, contact the Project Coordinator to arrange a post-construction inspection. * For the Urban Residential Development Grant, a copy of the Certificate of Occupancy is required, rather than a post-construction inspection.
  5. Submit a letter requesting reimbursement including copies of all paid invoices.
  6. The Program Coordinator will process the request and prepare a reimbursement cheque consistent with the terms of the Reimbursement Agreement.
Last updated: 3/26/2018 4:13:54 PM