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News Review
City Council Highlights
Posted Date: 1/15/2018 9:45 PM

Hughes Lake Area Structure Plan – Bylaw C-1367

City Council gave first and second reading to the Hughes Lake Area Structure Plan (ASP).

The plan establishes the land use and road network patterns for future development. It is being undertaken to prepare for development opportunities anticipated to result in the area with construction of Highway 43X. Alberta Transportation is building the roadway along the north and west boundaries of the plan area.

The ASP area is comprised of approximately 19 quarter sections of land generally located west and northwest of the Grande Prairie airport. The majority of the land is under agricultural production. It was annexed into the City in 2016.

The dispute resolution provisions of the Inter-municipal Development Plan (IDP) have been triggered by the County of Grande Prairie regarding the ASP. Additional dispute resolution steps are required before Council can give the ASP third reading.

Administration received a letter of objection from the County of Grande Prairie in accordance with the dispute resolution provisions of the IDP. The County has concerns with potential traffic impacts from future development on Range Road 70 within the County. It has requested that a Traffic Impact Assessment be completed to determine future road upgrade requirements for the Range.

City Administration's position is that this study should be conducted jointly and on a larger scale, taking all City-County road connections into consideration.

The plan supports development with on-site or alternate servicing until piped water and sanitary sewer services are extended into the area. It also facilitates landowners submitting Outline Plans in accordance with the ASP to develop their land.

The document is aligned with the requirements of the Municipal Government Act and is consistent with the Inter-municipal Development Plan and the Municipal Development Plan.

Borrowing Bylaw – Bear Creek Pool

Council gave second and third reading to Borrowing Bylaw C-1362, authorizing Council to incur indebtedness by issuance of debenture(s) for $5 million to carry out renovations to the Bear Creek Outdoor Pool.

The pool was constructed in 1962. In 2013, cracking appeared in its basin and since then, the operation of the venue has been suspended.

This debenture will be issued in March and its annual loan payments are projected to be $265,161, based on a 30-year loan amortization.

Borrowing Bylaw - CKC Grandstands

Council gave second and third reading for Borrowing Bylaw C-1363 to authorize Council to incur indebtedness by issuing of debenture(s) of $3,572,911 for construction of the Grandstands at the CKC West Field.

In early 2016, the City learned the Province had discontinued the ACP – Metropolitan funding. Consequently, the project was put on hold pending new funding arrangements. In the spring of 2016, Administration applied for ACP funding under the new guidelines but the project was unsuccessful in securing grant funding.

In November 2016, during the Council Committee of the Whole a motion was passed approving funding for $1,995,000 via debenture borrowing.

In May 2017, Administration presented a report for the RFP/Tender and recommended the tender to be awarded to Southwest Design and Construction Ltd. for $4,137,000. In the same report, Administration advised Committee that as a result borrowing would be increase to $3,572,911.

This debenture will be issued in March and its annual loan payments are projected to be $189,480 based on a 30-year loan amortization. At March 31, the City's total debt is projected to be $136,628,812, resulting in available debt capacity of $130,811,492.

Council Member Appointments

Council appointed Councillor Wade Pilat as the Alternative Council member representative to the Grande Spirit Foundation.

Councillor Clyde Blackburn was named as Alternative Council member for the Regional Emergency Management Committee.

Council appointed Councillor Kevin O'Toole to the Subdivision and Development Appeal Board.

Requests for Proposal – Homeless Initiatives – Centralized Assessment, Case Management Team A & B and Rapid Rehousing Team

Requests for proposals were issued to provide supports for individuals and families who are experiencing homelessness or are at risk of becoming homeless.

Council award the following for a four-year contract term from April 1, 2018 to March 31, 2022:
•RFP 51-431-17 Centralized Assessment is awarded to the Young Men's Christian Association (YMCA) for $1,552,680, exclusive of GST, as the highest ranked proponent meeting City specifications;
•RFP 52-431-17 Case Management Team A is awarded to Canadian Mental Health Association (CMHA) for $2,240,000, exclusive of GST, as the highest ranked proponent meeting City specifications;
•RFP 52-431-17 Case Management Team B is awarded to HIV North Society for $2,238,224, exclusive of GST, as the highest ranked proponent meeting City specifications; and
•RFP 53-431-17 Rapid Rehousing is awarded to Centerpoint Facilitation Inc. for $1,583,348, exclusive of GST, as the highest ranked proponent meeting City specifications.

In 2012, the Province requested that all municipalities receiving grant funding under the Outreach Support Services initiative implement an RFP process for all contracts with service providers.

The Alberta government provides grant funding to the City to establish contractual agreements with community service providers to deliver supports to individuals and families who are experiencing homelessness or at imminent risk of becoming homeless. The City solicits service providers through an RFP process.

RFPs were issued on October 13 with a closing date of November 16 for a total of $7,614,252.

All proposals were reviewed and ranked by a review committee of six members comprised of the Community Advisory Board on Housing and Homelessness (CABH), the Homeless Initiatives Supervisor, and City Purchasing Department Manager. An evaluation matrix ranked the highest evaluated proponents meeting specifications.

Multi-year Purchase of Graders

Council awarded Tender T-08-547-17 to Brandt Tractor Ltd. for $1,354,000, exclusive of GST, as the lowest qualifying bidder meeting expectations.

Multi-year Purchase of Backhoes

Council awarded Tender T-06-547-17 to Brandt Tractor Ltd. for $363,000, exclusive of GST, as the lowest qualified bidder meeting expectations.

2018 Business Revitalization Zone Budget

Council voted to review and adopt the 2018 Business Revitalization Zone (BRZ) budget in Council Chambers on Monday, March 12 at 6:30 p.m. Administration was directed to notify the businesses within the BRZ of this date by letter accompanied by a copy of the proposed 2018 Business BRZ budget.

Well Drilling Equipment Tax Bylaw

Council gave three readings to Bylaw C-1368, the Well Drilling Tax Bylaw.

Most Municipal Districts and Counties within Alberta have established a Well Drilling Equipment Tax Bylaw.

The Well Drilling and Equipment Tax was introduced in 1948 by the Province as a way to offset the cost of repairing damage to roads resulting from oil and gas well drilling activity. The tax is calculated by Municipal Affairs and is based on the depth of the well.

This bylaw will allow the City of Grande Prairie to levy a Well Drilling Equipment Tax on any new well that are drilled within City boundaries.

Alberta Community Partnership Resolution

Council supported a joint application by the City of Grande Prairie, towns of Sexsmith and Wembley, and the Horse Lake First Nation to the Alberta Community Partnership Program.

The application is to get funding to hire a consultant to assist with further work toward an Intermunicipal Collaboration Framework (ICF).

The partners worked together on a 2017 ICF pre-work project which resulted in an inventory of services being developed between the municipalities.

This inventory classified whether these services are delivered directly as a municipal service, via existing inter-municipal collaboration, or through a third party agreement.

The draft final report provides a fact-based gap analysis and identifies further opportunities for collaboration, tools to gauge efficiency and effectiveness of services, service governance options, recommendations for growth management, and potential next steps for the ICF process.

The intent with the next phase is to evaluate this information and the recommendations to prepare participating municipalities for completing ICF agreements by March 31, 2020.

ICFs are an expectation of the new Municipal Government Act. Municipalities with adjoining borders will negotiate agreements to create effectiveness and efficiencies in municipal service delivery.

The City and its partners envision a regional ICF approach, rather than having numerous agreements in the region.

Resolutions from the partners are required for submission to the Province by Feb. 2.