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Awarded Bid/Contract:

  • Under certain conditions, a purchase order from the City to you will be the contract. An official City purchase order is your authorization to begin deliveries. Delivery of goods/services must be in accordance with the City's written and/or verbal instructions. Acceptance of delivery is based on upon inspection and approval by the receiving department.
  • Under other conditions, a written contract will be entered into. In that event, it is the responsibility of the awarded bidder to sign and return all contract documents. An unsigned contract may be just cause to cancel the award to the successful bidder. 
  • Construction contracts will specifically state the conditions under which change orders will be allowed.

Obtain Payment:

In order to obtain payment for goods/services provided, submit two (2) clearly printed and itemized invoices to: 
    City of Grande Prairie 
    10205-98th Street 
    Grande Prairie, AB T8V 6V3 
    Attn: Accounts Payable Department

Reference Purchase Order Number on invoice. No payment will be sent without the purchase order number. You may expect to receive payment within 15-30 days of receipt of invoice. Questions regarding payment should be directed to Accounts Payable Department, telephone 780-538-0305.

Bid Award Disputes:

If a vendor has any disputes with the buyer and/or supervisor which cannot be resolved, the vendor may file a complaint with the Purchasing Administrator. The complaint must be filed in writing within five (5) working days after meeting with the buyer and/or supervisor. The Purchasing Administrator will review the complaint and schedule a meeting. A written response will be forwarded to the vendor within five (5) working days after said meeting.

Last updated: 10/3/2018 11:19:43 AM